Information for Chairs and Presenters

Information for Chairs of Oral Sessions

1. Please be seated in the Chairperson’s seats at least 10 minutes prior to the beginning of your session.
2. Ensure the session ends on time.

Information for Oral Presenters

1. Check-in at the PC Center

• Presenters are highly recommended to use the PCs provided at the venue for their presentations.
• Please bring your presentation slides to the PC Center at least 1 hour prior to the start of your session (or the day before, if preferred), following the guidelines below.
• Bring your presentation slides (in Windows PPT, PPTX, or Adobe PDF format) on a USB flash drive.
• Please ensure your USB flash drive contains only the presentation data for this conference.
• Windows (Windows 365) is the only operating system available for the presentations.
• Name your presentation file in the format: -<Name>.pptx. (e.g., “Symposium1-KennethWilson.pptx”)
• If your presentation references other files (e.g., still or moving images, graphs), save them in the same folder, and verify the links beforehand.
• Presenters who wish to use their own computer (e.g., a Mac) are requested to contact the PC Center well in advance. If you are bringing your own computer, please also bring any necessary power and display adapters.

PC Center

PC Centers are located on the 1st floor of the Alumni Hall Frate, Faculty of Medicine and on the 1st floor of the School of Medicine Centennial Hall.
Please submit your presentation data to the PC Center in the building where your session takes place.

Opening Hours of PC Center

2. Technical Equipment for Presentations

• Video Projector
• Front Projection Screen
• PC

3. Presentation Guidelines

• The official language of the conference is English. Prepare your presentation slides in English.
• A 16:9 aspect ratio of the slides is recommended, but a 4:3 aspect ratio is also acceptable.
• Please be seated in the designated front seats at least 5 min prior to the beginning of your session.
• The presentation time outlined in the schedule includes time for discussion. Prepare accordingly.

Information for Poster Presenters

1. Poster Panel

The size of the poster panel is W 900 mm x H 2100 mm. Prepare your poster in A0 size (W 841 mm x H 1189 mm) in portrait orientation.

2. Set-up/Removal

Poster presenters are required to display their posters on the designated poster boards and remove them during the allocated times on the day of their presentation, as shown below. Presenters are expected to be present at their posters during their assigned discussion time.

• Pushpins will be provided at each poster panel. Do not use any other materials (i.e. adhesive tapes).
• Conference staff may take pictures of poster sessions during the conference for reporting and archival purposes.